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Personal Data Protection Terms

Scripto Sensu sprl with its registered office at Rue Cheny 3A, 7536 Vaulx – Belgium (“Scripto Sensu a.s.”, “we”, “us” and “our”) (acting as a data controller) values your privacy and cares about the way in which your personal data is treated. We want you to understand how and why your personal data is collected, used and shared by Scripto Sensu.  

What personal data do we collect about you?

We collect the following personal data in connection with your relationship with us: your name and surname; user name; email address; phone number; name of your organization; language pairs; subject specialization; rates; software and cat tools you use and information about the way you use scriptosensu.plunet.com and Memsource.

How do we obtain your personal data?

Any personal data about you that we process is provided by you.

How do we use your personal data?

Your personal data will be processed for the following purposes:

  • to enable you to use scripto-sensu.plunet.com
  • to enable you to use Memsource for jobs awarded to you;
  • for future notifications, including sending you updates about Scripto Sensu and its services by email (unless you have indicated that you do not want to receive these marketing materials).

On what legal basis do we use your personal data?

We use your personal data on the following basis:

  • processing your personal data to enable your use of scriptosensu.plunet.com and Memsource is necessary so that you can perform the services set out in the services level agreement we have established with you or your organization or as requested on a per order basis by our employees.
  • processing of your personal data for marketing purposes is based on our legitimate interest as it helps our business to offer to you our services and provide you with other information about Scripto Sensu that you may find interesting.

How long will we keep your personal data?

We will always keep your personal data for the period for which we will be using your services. We will also keep your personal data where required by law or we need to do so in connection with potential or actual legal action or an investigation involving Scripto Sensu sprl and during a retention period, during which we are legally allowed/compelled to keep documents such as job orders and invoices.

Otherwise,

  • you have no jobs in scriptosensu.plunet.com and Memsource at all: we will delete your personal data within 1 month of your request.
  • you have had jobs in scriptosensu.plunet.com or Memsource during the retention period: only users with the corresponding rights will be able to see your personal data on the system. All other users will see the information that the contact is inactive. No details on the contact will be visible in projects. When the retention period is over, the contact data will be emptied, and the name of the contact anonymized.
  • You had projects outside the retention period: your personal data will be emptied, and your name anonymized.

With whom do we share your personal data?

Your personal data will be accessible to Scripto Sensu sprl employees, as well as to authorized employees of certain suppliers of Plunet Gmbh, Memsource a.s., Ernst & Young Fiduciaire csc including any additional or replacement suppliers we may appoint from time to time who provide Scripto Sensu various services.

Transfers of your personal data outside of your home country

Your personal data may be transferred to countries outside the European Economic Area.  The countries to which we transfer personal data may not have data protection laws that provide an adequate level of protection to your personal data.

We therefore take steps (which may include entering into data transfer agreements based on the model clauses approved by the European Commission) to ensure that the persons to whom we transfer data in those countries commit to ensure an adequate level of protection for your personal data.

Protecting your personal data

Scripto Sensu sprl may share your personal data with its suppliers under a written agreement which commits the suppliers to appropriate safeguards in relation to the handling of your personal data (including in relation to maintaining confidentiality of your personal data and implementing appropriate technical and organizational security measures).

Scripto Sensu sprl. will take appropriate legal, organizational and technical measures to protect your data consistent with applicable privacy and data security laws.

Your rights

You may be entitled to:

  • request information regarding the processing of your personal data, including being provided with a copy of your personal data;
  • request the correction and/or deletion of your personal data, or object to the processing of your personal data;
  • request the restriction of the processing of your personal data;
  • request receipt or transmission to another organization, in a machine-readable form, of the personal data that you have provided to us; and
  • complain to your local data protection authority, or to a court of law, if your data protection rights are violated. You may be entitled to claim compensation for damages or distress incurred or suffered because of unlawful processing of your personal data.

You are not required by law to provide your personal data to us, however, if you don’t, then we will not be able to provide you with access to scriptosensu.plunet.com. If you object to the processing of your personal data, we will respect that choice in accordance with our legal obligations. This could mean that we will not be able to provide you with access to scriptosensu.plunet.com you might not be able to provide services as requested by Scripto Sensu.

If you would like to exercise any of your rights, please let us know by getting in touch using the contact details below.

Contact us

If you have questions or requests regarding the processing of your personal data, or require additional information, please contact:

E-mail: [email protected]

Effective as of: 25 May 2018

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